Administrative Coordinator/Academic Records

Benjamin T. Rome School of Music

Req#  100607    

Essential Duties:  Provide high quality administrative support in the areas of academic records, grades, course scheduling, and all administrative aspects related to private instruction. Perform services to support the Assistant Dean for Academics in a student oriented music school.  Supervise office staff and oversee assignments and payroll for work study students.  As academic records manager, post transfer credits, AP credits, credit by examination, milestones, recital grades and calculate and post MUPI grades.  Prepare and send dean’s list letters, coordinate candidates for Pi Kappa Lambda.  Responsible for scheduling of courses, including making all classroom assignments (not to include daily MUPI or class scheduling).  Create applied lists for MUPI teachers. Periodically check files for audit sheets, hearing forms, crew credits, internship verification forms and program and sends graduated students files to registrar for archiving after three years.  Assist the Assistant Dean as a liaison with graduate admissions and with the division chairs regarding graduate applications.  Assist the Assistant Dean for Academics with Transfer Applications.  Other duties as assigned.

Qualifications: Bachelor’s degree strongly preferred.  Knowledge of all computer based applications and website design.  At lease one year of experience in an academic environment and working with room scheduling desired.  Good organizational skills, the ability to multi-task, and attention to detail.   Must have excellent communication skills as the candidate in this position will deal with faculty, students, and other offices throughout the university. Ability to maintain confidentiality is essential.  Interested and qualified candidates, please submit a CUA Application for Employment and/or cover letter with salary requirements and a resume to: koker@cua.edu.

Assistant to the Dean/Business Manager

Benjamin T. Rome School of Music

Req# 100608

Essential Duties: Coordinate and maintain all activities relating to the Dean.  Handle all confidential areas relating to the school.  Interact with internal and external customers on a daily basis.  Manage monthly payroll as well as yearly contracts.  Manage and plan yearly budgets for School of Music and its divisions, and all activities and performances. Issue paperwork for payments to subjects. 

Qualifications: Bachelor’s degree strongly preferred.  Must have at least two years of prior experience and/or educational background working with multiple budgets; planning, implementing, and maintenance.   Excellent organizational, computer, and communication skills.  Ability to work independently and to do creative problem solving. Ability to learn new budget procedures quickly. Superior interpersonal skills a must.  Interested and qualified candidates, please submit a CUA Application for Employment and/or cover letter with salary requirements and a resume to: koker@cua.edu.

Custodial Services Manager

Facilities, Maintenance & Operations

Req# 100609

Essential Duties:  As an essential member of the Facilities, Maintenance & Operations management team, the Custodial Services Manager is responsible for the leadership necessary to preserve and enhance the University’s plant assets and to sustain an environment conducive to individual and community development.  The Manager provides professional oversight and direction through direct contact of Custodial Supervisors or through the custodial Team Leaders for Inventory of Custodial products, delivery, inventory, special events as well as the daily cleaning, trash removal, litter control, recycling, pest control, conference services, snow removal, weather damage services and associated operations.

Qualifications:  H.S. diploma or GED required.  A minimum of two years of progressive experience in a cleaning services environment. Strong knowledge of cleaning industry standards, practices, product and equipment utilization.  Ability to communicate effectively and train superiors, contemporaries and subordinates.  Must have the ability to plan, organize, set priorities, implement and evaluate programs and services.  Demonstrated ability to be productive, deliver high quality work, take initiative and use good judgment.  Ability to handle multiple tasks simultaneously, under pressure, and within deadlines.  A strong service orientation towards individuals and groups at many levels of an organization is essential.  Basic computer skills or the ability to acquire a basic working knowledge within 90 days of hire is expected. Candidate must be able to work outside of normal business hours. Possession of a current and valid U.S. driver’s license appropriate to the type of university vehicle and an acceptable Motor Vehicle Driving Record (MVR) as stipulated in the Vehicle Guidelines and Procedures Manual administered through the Office of Business Services.  Annual clearance of MVR check through the Office of Business Services. Interested and qualified candidates, please submit a CUA Application for Employment and/or cover letter with salary requirements and a resume to: koker@cua.edu.

Learning Environment Technician

Center for Planning & Information Technology

Req# 100601

Essential Duties:  Assists in all aspects of room and equipment upkeep and improvement. This includes, but is not limited to, installing hardware and software in labs, smart rooms, private labs, and faculty and staff machines; maintaining and resupplying equipment installed in labs and smart rooms; troubleshooting technical problems reported to the DMS Cell Phone, the Help Desk, or online help system; identifying and assisting in the acquisition of new equipment and new support strategies for academic technology; assisting in the training and supervision of student workers; maintaining the loan equipment supply and overseeing the issuing and return of such equipment; and learning additional technologies and responsibilities as identified by the Learning Environment Technology Coordinator, and the Managers and Director of Academic Technology Services.

Qualifications: Bachelor’s degree or equivalent.  At least one year of experience in supporting technology in a university environment, preferably in a research environment. Demonstrated ability in new media technologies.  Strong knowledge of the requirements of those disciplines particularly related to the University mission.  Excellent organizational skills, strong knowledge of university practices.  Possession of a current and valid U.S. driver’s license appropriate to the type of university vehicle and an acceptable driving record as stipulated in the Vehicle Guidelines and Procedures Manual.   Interested and qualified candidates, please submit a cover letter (with salary requirements), and resume to ambrozkiewic@cua.edu.

Assistant Director of Admissions &

Assistant to the Associate Deans of Graduate Studies & Seminarians

School of Theology & Religious Studies (STRS)

Req# 100602

Essential Duties:  Act as a liaison between the Office of Graduate Admissions and STRS in the review of new graduate student applicant files.  Coordinate all aspects of graduate admissions.  Regularly update and maintain admissions spreadsheet that lists all newly enrolled students and other vital information each semester and disseminates the report to the Academic Area Directors and Associate Dean for Graduate Studies monthly.  Represent STRS by handling all incoming inquiries from prospective students via e-mail from School website, telephone and walk-ins.  Meet with current graduate students to review grades, credits, forms, account holds, and registration issues.  Coordinate all Academic Components of STRS Commencement.  Responsible for coordination of all aspects of Graduate Student Orientation.  Act as a liaison between STRS and the Registrar to insure that all data regarding graduate students enrolled in STRS is current and accurate.  Update student milestones in Cardinal Students to accurately reflect the degree requirements on official transcripts.  Maintenance of student files as directed.   Administrative duties, as assigned, for the Associate Deans of Graduate Studies and Seminary and Ministerial Programs. 

Qualifications:  Bachelor’s degree required. Intermediate level competency with Microsoft Office with a specific emphasis on working with databases.  Minimum of three years administrative experience, preferably in a college/university setting.  Candidate must have the ability to work independently with minimal supervision.  Excellent interpersonal skills and strong verbal and written communication skills are essential.  Must be organized, detail-oriented, and have the ability to maintain confidentiality. Candidate must have the ability to use good judgment, tact, and diplomacy in all situations. Interested and qualified candidates please submit a cover letter (with salary requirements), and resume to: koker@cua.edu

Assistant Director

Housing Services

Req# 100603

Essential Duties: Responsible for coordinating and providing direct oversight to the auxiliary operations within Housing Services including developing strategies for and ensuring the effective administration of residential facilities management plans.  Collaborating with university departments to ensure the seamless delivery of housing-related services to students, parents, and administrators.  Reviewing potential new relationships and managing existing contractual relationships with outside vendors for auxiliary services including but not limited to laundry, cable, and furniture.  Providing expertise, leadership, and coordination for the Housing Services role in summer residential operations including ongoing planning and collaboration with Conferences and Pryzbyla Management.  Developing, coordinating, and implementing systems and practices that ensure departmental operations are fiscally responsible, support student development needs, and are consistent with best practices in higher education.  Strategic planning including the establishment of short-term and long-range goals and objectives. 

Qualifications:  Master’s degree in College Student Personnel, Higher Education Administration, or a related field; at least three (3) years of professional experience in student life/higher education administration required, with an emphasis on auxiliary operations, business services, or facility management.  Ability to translate a mission and vision into successful programs and services.  Strong service orientation and ability to relate effectively with diverse individuals and groups at all levels of an organization.  Proven “hands on” and energetic team leader.  Proven analytical, technical and supervisory skills.  Demonstrated ability to be productive, deliver high quality work, take initiative, use good judgment and solve problems.  Strong ability to handle multiple tasks simultaneously, and handle heavy workloads under pressure and within deadlines.  Knowledge and skills with automated computer systems, new technologies, records management, database systems to support service and operational needs; skill with use of university systems within three months of appointment.   Interested and qualified candidates, please submit a cover letter (with salary requirements), and resume to: koker@cua.edu

Assistant Director

Alumni Relations

Req#   100600   

Essential Duties:  Manage a variety of affinity group programs including, but not limited to, planning and managing alumni gatherings around athletic events, alumni chapter program, and Admissions events.  The Assistant Director will plan and manage alumni gatherings in a number of chapter cities.  Manage the budget for individual program areas.  Recruit and manage a chapter committee and chapter volunteers.  Participate in other alumni office programs and events.

Qualifications: Bachelor’s degree required.  A minimum of three years office experience in education, non-profit or similar work setting dealing with customers/clients, writing letters and e-mails, managing short-term and long-term projects.  Must have excellent communication and organizational skills so as to work independently and effectively.  Ability to communicate effectively with volunteers and manage their involvement in University activities is essential. Attention to detail and ability to follow-through on projects from conception and planning to implementation and evaluation is required.  Must be available for evening and weekend work, and for travel. Working knowledge of Microsoft Office applications and ability to learn new software programs and functions including donor database and online community.  Excellent oral and written communication skills.  Ability to handle deadline pressure. Detail-oriented and excellent interpersonal skills.  Must be able to work with all types of people as a Team leader and member.  Must be able to maintain confidentiality.  Interested and qualified candidates, please submit a cover letter (with salary requirements) and a resume to: koker@cua.edu.

Zone Refrigeration Mechanic
Facilities, Maintenance & Operations
Req#: 100597

Essential Duties:  Responsible for the safe, efficient and economical operation and maintenance of the heating, cooling, ventilating and refrigeration systems.  Responsible for proper maintenance and repair of the various chillers, air conditioning equipment, air handling equipment, refrigeration equipment and any associated equipment throughout the CUA campus.

Qualifications:  High School diploma or GED. Valid District of Columbia Journeyman Refrigeration & Air Conditioning Mechanic License (minimum).  Valid EPA certified CFC Technician, Universal Class Must have at least one year prior experience in operation, maintenance and repairs of refrigeration equipment, small air-conditioning systems, and /or other mechanical related systems and equipment.  Desirable to have the ability to perform basic computer operations in MS Windows environment including but not limited to access to a central computerized energy management system.  Demonstrated ability to operate and maintain cooling equipment, refrigeration equipment, and/or steam/hot water heating plant in a safe, efficient and economical manner.  Must have the ability to work in all conditions typically found in a central boiler plant and support environment.  Ability to lift 50 – 80 pounds as needed. By collective bargaining agreement, the person filling this position must become a member of the Union (currently Local 99-99A-99C) within 30 days and retain membership in good standing for the duration of employment.  Must have the ability to drive a campus vehicle.  Possession of a current and valid U.S. driver’s license appropriate to the type of university vehicle and an acceptable Motor Vehicle Driving Record (MVR) as stipulated in the Vehicles Guidelines and Procedures Manual administered through the Office of Business Services.  Annual clearance of MVR check through the Office of Business Services.  Interested and qualified candidates, please submit a CUA Application for Employment and/or cover letter (with salary requirements) and a resume to koker@cua.edu .

Carpenter (3 positions)

Facilities, Maintenance & Operations

Req# 100594, 100605, 100606

Essential Duties: Must be able to perform a wide variety  of carpentry work such as, but not limited to, wood or metal stud partitions; framing and hanging doors, performing finish/trim work; installing suspended ceilings; laying hinges, locks and related hardware, replacing broken glass and repairing furniture.  Must be willing and able to work from high heights, step or extension ladders, scaffolding and or lifts when necessary.  Responsible for performance, completion, quantity and quality of all work assigned. Ability to work independently  with minimum supervision and be able to take verbal and written direction.  In case of emergencies, must be willing to work other than normal working hours.  Perform additional duties as assigned on a regular and/or requested basis. 

Qualifications: H.S. diploma or GED equivalent required.  Minimum of four (4) years experience in the carpentry trades.  Must have knowledge and skills of all aspects of the carpentry trade with the ability to read and interpret blueprints and drawings.  Must be able to assist with the carpentry operations as a member of a team or on an individual basis.  Requires a strong commitment to functioning in a service –oriented environment with the capabilities of presenting at all times a positive image of the Building Maintenance Department to the CUA Campus Community and the surrounding public. Must be able to perform all functions of a journeyman carpenter in the carpentry trade such as, but not limited to: bending, stooping, kneeling and climbing.  Perform duties within confined spaces.  Manual dexterity to operate equipment.  Ability and willingness to climb scaffolding and ladders. Ability to learn and perform all essential duties.  By collective bargaining agreement, the person filling this position must become a member of the Union within 30 days and retain membership in good standing for the duration of employment. Must have the ability to drive a campus vehicle.  Possession of a current and valid U.S. driver’s license appropriate to the type of university vehicle and an acceptable Motor Vehicle Driving Record (MVR) as stipulated in the Vehicles Guidelines and Procedures Manual administered through the Office of Business Services.  Annual clearance of MVR check through the Office of Business Services.  Interested and qualified candidates, please submit a CUA Application for Employment and/or cover letter (with salary requirements) and a resume to koker@cua.edu.

Landscape Maintenance Technician (2 positions)

Facilities, Maintenance & Operations

Req#: 100591 and 100592

Essential Duties: Maintenance of CUA owned or leased grounds or any other property assigned to the Grounds & Fleet/Equipment Section of the Facilities Maintenance Department.  The essential functions are landscape maintenance responsibilities, administrative, and training, operations, and policies and procedures.  Must be able to perform horticultural tasks.  Required to participate in snow and ice removal operations as directed.   

Qualifications:  High School diploma or equivalent preferred.  Two years experience or training in a horticultural field.  Knowledge and skills of grounds maintenance operations with the ability to perform as a team member or on an individual basis.   Ability to communicate with contractors/vendors and all personnel levels at the University.  Must be able to easily lift up to eighty pounds.  Must have sufficient manual dexterity to operate motor vehicles, equipment and tolls and perform tasks that require the ability to bend, stoop, kneel and climb.  Perform duties in confined spaces.  Ability to perform duties within extreme temperature ranges.  Must have the ability to obtain a D.C. Pest Control certification (3A,3B) 1- 2 years of employment. By collective bargaining agreement, the person filling this position must become a member of the Union within 30 days of employment and must retain membership in good standing for the duration of employment.  Must have, and maintain during employment, current valid driver’s license (subject to verification) and must be insurable with The Catholic University of America’s insurance carrier.  Must have the ability to drive a  campus vehicle.  Possession of a current and valid U.S. driver’s license appropriate to the type of university vehicle and an acceptable Motor Vehicle Driving Record (MVR) as stipulated in the Vehicles Guidelines and Procedures Manual administered through the Office of Business Services.  Annual clearance of MVR check through the Office of Business Services.  Interested and qualified candidates, please submit a CUA Application for Employment and/or a cover letter (with salary requirements) and a resume to koker@cua.edu

Sergeant

Office of Public Safety

Req #  100587

Essential Duties:  Provide protection of persons and property on the campus of The Catholic University of America by utilizing police skills and patrolling techniques to maintain a safe environment.  To enforce the laws of the District of Columbia, as well as university rules, regulations, and policies.  Provide supervision in conjunction with the Lieutenant to all officers on duty.  Conduct training that involves criminal matters, hands on training in field and patrol techniques.  Critique reports, compile timecards and ensure accuracy on daily logs.

Qualifications: High school diploma required.  Completed one year of satisfactory service, must be a Special Police Officer, have successfully completed the Campus Law Enforcement Academy (250 hours) or an equivalent law enforcement academy, have no disciplinary actions in file with recommendation for termination. Must have average job knowledge, and strong leadership abilities.  Strong knowledge of public safety standards, operations and systems.  Excellent knowledge of police, administrative and patrol procedures.  Must be able to generate confidence with the campus community; prospective students, families, donors and the general public.  Ability to translate knowledge and skills into actions.  Ability to write informative reports, review and classify departmental incident reports.  Ability to manage police records and reports.  Ability to provide effective written and oral communication.  A valid Driver’s license within the state of residence. Candidate must have the ability to drive a campus vehicle. Possession of a current and valid U.S. driver’s license appropriate to the type of university vehicle and an acceptable Motor Vehicle Driving Record (MVR) as stipulated in the Vehicle Guidelines and Procedures manual administered through the Office of Business Services.  Annual clearance of MVR check through the Office of Business Services is required.   Interested and qualified candidates, please submit an Application for Employment in-person, via fax (202) 319-5802,  or by e-mail to: koker@cua.edu.

Special Police Officer (2)
Office of Public Safety
Req#:100047

Essential Duties: Patrol in specifically assigned areas on campus, secure and permit access to buildings and respond to requests for police service.  Prepare police reports, written responses to inquiries concerning the performance of duties and other job related forms. 

Qualifications: High school diploma or equivalent.  Must be able to obtain a Special Police commission and be capable of carrying out police related tasks.  Must have knowledge about police or security work and possess a working knowledge of the laws of the District of Columbia pertaining to the protection of life and property.  Must have excellent interpersonal and communication skills.  Must be able to walk, run, and climb stairs without difficulty.  Must be able to withstand normal exposure to the outside elements during all seasons of the year.  Must be able to work on rotation shifts.  A valid Driver’s license within the state of residence. Candidate must have the ability to drive a campus vehicle. Possession of a current and valid U.S. driver’s license appropriate to the type of university vehicle and an acceptable Motor Vehicle Driving Record (MVR) as stipulated in the Vehicle Guidelines and Procedures manual administered through the Office of Business Services.  Annual clearance of MVR check through the Office of Business Services is required.   To be considered, applicants must be 21 years of age.  Interested and qualified candidates, please submit an Application for Employment in-person, via fax (202) 319-5802, or by e-mail to: koker@cua.edu. 

Software Developer

Center for Planning and Information Technology (CPIT)

Req# 100581

Essential Duties: The Developer is a full-time (35 hours/week) exempt level position which reports directly to the Associate Director. Located in the Center for Planning and Information Technology, the Developer performs the development,  implementation, integration, and maintenance activities for the new and existing administrative software systems.  Create software program code based on system specifications; troubleshoot and repair system problems; perform quality control, assurance and testing and testing on systems; create and update system documentation; perform system upgrade tasks and activities; develop detailed specifications based on system requirements; develop software integration/interfaces between systems; communicate with users on system development activities, and provide oversight on operations of third party systems.

Qualifications: A Bachelor’s degree is required with a minimum of two years of software development experience with mid to large sized transaction processing systems. Work experience in a higher education environment is preferred but not required. The successful candidate must have in-depth programming experience in development languages such as SQL, XML, People Tools, and SQR.  Outstanding problem solving skills, ability to work independently, strong multi-tasking ability, proficiency in software development, life cycle, and structure programming techniques.  Ability to effectively use provided technology resources, effective communication skills (both written and verbal); and strong organizational skills. For immediate consideration, please forward a cover letter, a resume, and your salary requirements (a range is fine) to ambrozkiewic@cua.edu.

Budget Analyst

Budget Office

Req# 100572

Essential Duties: Assist the Budget Director in analyzing and monitoring budget activity for the University, developing the budget and exercising budget operations, provide direction regarding budgeting responsibilities.  Analyze departmental or area budgets, determining variances and communicating with appropriate individuals as to cause and remediation of negative variances.  Develop models by fund to provide year-end projections by performing drill downs on expenses to determine one-time expenses utilizing PeopleSoft query, Nvision, etc.  Reconcile submitted departmental budgets against funding totals. Assist with the facilitation of budget distributions to departments and the upload of organization, appropriation, and revenue estimate budgets in the financial system including a reconciliation between org detail budgets and appropriation budgets.  Approve, enter, and track budget revisions submitted by departments.  Other duties as assigned.

Qualifications: Bachelor’s degree in finance or accounting required.  Two to three years of work experience with financial analysis and budget preparation.  Excellent computer skills especially using Microsoft Word, Excel, Power Point, and experience with databases.  Candidate must be a highly motivated, self-starter, with strong financial and analytical skills.  Must possess strong problem solving, verbal, and written communications skills. Ability to work independently and meet multiple deadlines under pressure is essential.   Interested and qualified candidates, please submit a cover letter, resume, and salary requirements to koker@cua.edu.

Order #                  Req #                      Position Title                       School/Department/Office

05-001                     100038                    Cleaner                                   Facilities Maintenance

University Offices/Departments:  Part I recruitment forms must be received by the Office of Human Resources with all signatures by 5:00 p.m. on Tuesday for inclusion in the following week's Position Listings.